How to Properly Write a Thank-You Note for an Interview

Interviewing for a job can be intimidating and nerve-wracking. There are many things to think about when preparing for an interview; from planning questions to researching the company, you have a lot to consider. However, most people forget that the work doesn’t stop once the interview is over. A recent survey states that only 24% of HR Managers receive a thank-you note, however 80% say thank-you notes are helpful when reviewing a candidate. So, you should always send a note to the person you spoke with after the interview. The following are some examples and tips of what to say and how to format your thank-you email.


The content of your thank-you note should open up with you thanking them for their time and the opportunity to speak with them. It should be personalized to the interviewer so they know that you’re serious about the role and that it isn’t just a cut-and-paste email. It can also include anything else you want to say about why you’re a good fit for the job. The note should end with you addressing any additional questions, discussing your relevant achievements, or reiterating your excitement and gratitude for the opportunity and consideration for the position.


The format of the email can vary each time you send one. It depends on each applicant, and usually they feel out what’s an appropriate length and tone for a thank-you note. It should be sent within 24 hours of the interview with a clear subject line. This time frame is crucial because it keeps you in the mind of the interviewer, and shows your dedication and appreciation for their time. Take a look at a sample thank-you note below:

Sample Thank-You Note:

Subject Line: Thank You- (Position Title) Interview

Dear (person you spoke with),

Hope all is well/you are enjoying your week. It was a pleasure meeting you today. I appreciate you taking the time to speak to me about (job position interested in). I am very excited about the opportunity to join (company name).

If there are any additional questions I can answer please do not hesitate to ask. I look forward to speaking with you soon. Enjoy the rest of your week!

Best regards,

(All contact information)

You can keep the email conversational and quick and show your enthusiasm in the email. Each thank-you note will be different and can be altered based on each situation. Thank-you notes are very important and can help sway a recruiter to hire you over another candidate.

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Ariana Salas