Executive Assistant

Back to All Jobs

Job Identification Number: 38

Location: New York, NY

Job Type: Direct Hire

Job Category: Corporate Services

Qualified candidates, please attach resume when applying.

Overview

Our client, an investment bank, is seeking an Executive Assistant to a Senior MD in their NYC office. The successful candidate will be responsible for delivering professional administrative support.

Primary Responsibilities:

  • Organize and maintain appointment calendar using MS Outlook, schedule meetings, and conferences
  • Make travel arrangements (preparing detailed travel itineraries, flight, hotel, and ground transportation)
  • Manage telephone calls (answer, screen, etc.); take and deliver accurate, detailed messages
  • Logistics for all meetings i.e. room bookings, VC requirements, catering both within UK and globally
  • Ensure all agenda, packs and materials are compiled and printed before meetings, following up on actionable items and ensuring deadlines are met
  • Create and maintain records and filing systems with the teams which may include confidential/sensitive information
  • Maintaining departmental records, e.g.  employee contact details and email distribution lists

 

 

Qualifications and Requirements:

  • Bachelor’s Degree 
  • 2+ years of experience supporting Senior Level personnel in a professional services environment; financial services industry preferred
  • Must have strong organizational skills and attention to detail
  • Excellent verbal and written communication skills
  • Solid knowledge of MS Outlook, Word, Excel and PowerPoint