Executive Assistant

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Job Identification Number: 882

Location: New York, NY

Job Type: Direct Hire

Job Category: Corporate Services

Qualified candidates, please attach resume when applying.

Overview

Our client, a global investment firm, is seeking an Executive Assistant in their NYC office.

Primary Responsibilities:

  • Manage calendars and coordinate meetings, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various off-site meetings as requested in a professional manner.
  • Review incoming mail and/or email, prioritize and summarize content; screen calls for executives and handle all inquiries within capacity.
  • Executive travel planning and coordination for domestic and international travel
  • Heavy calendar management
  • Collect and enter contacts and relevant deal information
  • General executive level support and clerical responsibilities

Qualifications and Requirements:

  • 5+ years of directly relevant Executive Assistant experience (global financial environment preferred)
  • Excellent and polished communication including oral, written and interpersonal skills.
  • Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps for optimal results.
  • Excellent time management skills with demonstrated ability to multi-task and prioritize, while handling a large volume of phone calls.
  • Self-starting personality that can work well with limited direction and within tight deadlines.
  • Advanced knowledge of Microsoft Office Suite: Word, Excel, PowerPoint and Outlook.
  • Research savvy with extensive experience using online resources.
  • Bachelor’s degree required.