Construction Accounts Payable Specialist

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Job Identification Number: 1000

Location: San Francisco, CA

Job Type: Direct Hire

Job Category:  Accounting & FInance

Qualified candidates, please attach resume when applying.

Overview

Our client, a multi-family property management company, is seeking a Construction Accounts Payable Specialist in their San Francisco office. The ideal candidate will have experience in back office operations of a construction management group and will love to work as an integral part of a high-performance team. The successful candidate will be familiar with construction & job cost accounting.

Primary Responsibilities:

  • Provide administrative and clerical support by ensuring payments are issued by receiving invoices, processing, and reconciling in accordance with established policies and procedures in a timely and accurate manner. Receive, process, and sort all incoming invoices & pay applications.
  • Act as primary contact for vendors via phone and email to answer billing and payment inquiries.
  • Match invoices to Contracts, Purchase Orders and Work Orders to ensure accurate billing.
  • Ensure vendor invoicing is complete, including lien waivers and any additional paperwork as required for payment.
  • Code and enter invoice data in Yardi
  • Resolve payment and documentation discrepancies with vendors
  • Verify vendor accounts by reconciling monthly statements.
  • Provide accurate document preparation and records management relative to the AP function in accordance with records retention policies and procedures.

 

Qualifications and Requirements:

  • High School Diploma or GED; Associates Degree or higher from a college or technical school preferred
  • 2+ years of A/P experience with a minimum of one year experience with construction AP
  • Prior experience using Yardi property management software preferred
  • Knowledge of general accounting principles, regulatory standards and compliance requirements
  • General math skills
  • Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs
  • High level of attention to detail, accuracy of work, and confidentiality
  • Excellent data entry skills